Flexible scheduling made easy
Drag-drop scheduler, shift templates, availability tracking, and labor cost preview. Everything you need for perfect schedules.
Week 3 Schedule
Scheduling tools that save hours every week
Stop wrestling with spreadsheets. Build better schedules in less time.
Drag & Drop Scheduler
Build schedules visually. Drag shifts, extend hours, and make changes in seconds.
Shift Templates
Save time with reusable templates. Copy last week's schedule or create rotating patterns.
Availability Tracking
Employees set their availability. You see who's free when scheduling.
Shift Swap Requests
Employees can request swaps. Managers approve with one click.
Labor Cost Preview
See estimated costs as you schedule. Stay on budget before publishing.
Smart Notifications
Employees notified of new schedules. Reminders before shifts start.
“Workant's exemplary customer-focused and agile approach impressed us right away - highly recommended as a partner!”
Why managers love our shift planning
Create perfect schedules that work for your business and your team. Less conflicts, better coverage, happier employees.
From blank calendar to perfect schedule
Create optimized schedules in minutes with our intuitive workflow.
Set Up Your Locations
Define locations, positions, and shift types. Set minimum staffing requirements for each.
Employees Set Availability
Team members input their availability and preferences. The system remembers for future schedules.
Build Your Schedule
Use drag-and-drop or templates to create schedules. See availability and costs as you go.
Publish & Notify
Publish with one click. Employees are notified instantly and can view schedules on their phones.
Built for shift-based industries
Whether you run a single location or hundreds, our shift planning adapts to your operational needs.
Retail Stores
Manage part-time staff, handle peak hours, and ensure consistent coverage across all locations.
Healthcare Facilities
Complex 24/7 rotations, role-based assignments, and compliance with staffing regulations.
Restaurants & Bars
Flexible scheduling for front and back of house, variable pay rates, and seasonal adjustments.
Warehouses & Logistics
Production line coverage, overtime management, and multi-shift coordination.
The complete guide to shift planning
Effective shift planning ensures the right people are in the right place at the right time. For industries that run on schedules—retail, hospitality, healthcare, manufacturing—it directly impacts customer service, labor costs, and employee satisfaction.
Why spreadsheet scheduling breaks down
Building schedules in Excel or on paper is time-consuming and error-prone. It's hard to account for availability, skills, labor regulations, and employee preferences at the same time. Last-minute changes become a cascade of phone calls and messages.
Modern shift planning software lets you build, publish, and adjust schedules in minutes. Employees see their shifts on their phone, can request swaps, and receive instant notifications. Managers get real-time visibility into coverage, costs, and compliance.
Key capabilities to look for
Build weekly or monthly schedules visually. Copy previous weeks to save time.
Employees set their availability, and the system respects it when building schedules.
Employees can request swaps with qualified colleagues. Managers approve with one tap.
See projected labor costs as you build the schedule, before you publish it.
Getting started
Define your shift templates, set team availability, and publish your first schedule. Employees get instant mobile notifications.
Explore related features
Time Tracking
Clock in from anywhere with GPS verification. Track project hours, manage overtime, and export timesheets automatically. Our time tracking software helps teams of all sizes capture accurate work hours without the administrative burden.
Leave Management
Vacation requests in two clicks. Smart approval workflows, automatic balance calculations, and team calendar visibility.
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your HR?
Start your free trial today and see why teams love Workant. Save time, engage your people, and build a better workplace.