Privacy policy
Last updated: 18.10.2024
General Information
Workant Oy (referred to as “we” or “Workant”) is committed to safeguarding the privacy and confidentiality of personal information. This Privacy Policy explains how we collect, use, and protect personal data about visitors to our website and users of our services (referred to as “you”). This includes personal data processed on behalf of business customers and End Users (such as employees). By using our website and services, you agree to the practices described in this Privacy Policy.
Company Information
• Name: Workant Oy
• Address: Mannerheiminaukio 1, 00100 Helsinki, Finland
• Phone Number: +358 400 527 361
• Business ID: 2917663-2
• Data Protection Officer: Petteri Haro
• Contact Email: petteri@workant.io
What Personal Data Do We Collect?
We collect certain personal data when you interact with our website and services, including:
• Automatically collected data: Information about your visit, such as IP address (anonymized), browser type and version, referral website, and cookies.
• Voluntarily provided data: When filling out contact forms or using our services, we collect your name, email address, telephone number, and the company you represent. For End Users, this may include employment-related data (e.g., attendance, shift information, or performance metrics) provided by their employer.
Why We Collect Personal Data
The legal basis for processing your data is our legitimate interest in providing and improving our services. If you have opted-in, we may also send you direct marketing communications.
We process personal data for the following purposes:
• Responding to inquiries and providing support.
• Ensuring optimal display and performance of the website on your device.
• Analyzing website and service usage to improve functionality and user experience.
• Monitoring the effectiveness of marketing campaigns.
• Offering personalized services and content to our customers.
• Enhancing customer and End User communications.
We only process your personal data for the purposes outlined in this Privacy Policy.
Sharing of Personal Data
We do not sell or share your personal data with third parties except as required by law or as outlined below.
Transfers of Personal Data Outside the EU and EEA
In certain cases, we may transfer your data outside the European Union (EU) or European Economic Area (EEA), for instance, to third-party services such as Google or Hotjar. All such transfers are conducted in accordance with applicable data protection laws:
• The EU Commission has determined the recipient country offers adequate data protection, or;
• We have put in place appropriate safeguards, such as EU-approved data protection clauses.
To request copies of any privacy-related agreements with third parties, please contact us.
Retention of Personal Data
We store your personal data only for as long as necessary to fulfill the purposes outlined in this policy, typically for no more than two years after collection. However, we may retain your data longer if required by law or contractual obligations.
Your Data Protection Rights
As a data subject, you have the following rights under applicable data protection laws:
• Right to object: You can object to the processing of your data for direct marketing purposes.
• Right of access: You can request to see what personal data we hold about you.
• Right to rectification: You can request correction of inaccurate or incomplete data.
• Right to erasure: You can request that we delete your personal data under certain circumstances.
• Right to withdraw consent: If we are processing your data based on consent, you can withdraw that consent at any time.
• Right to restrict processing: You can ask us to limit how we use your data.
• Right to data portability: You can request that your data be transferred to another service provider in a machine-readable format.
To exercise any of these rights, please contact us via the details provided in the “Contact Us” section. We may request verification of your identity before processing your request.
Data Security
We take the security of your data seriously. Personal data is stored in secure environments and access is limited to authorized personnel. Physical documents are stored in locked rooms, while electronic data is protected by secure systems.
In the event of a personal data breach that affects your data, we will notify you without undue delay, and where feasible, within 72 hours of becoming aware of the breach, in accordance with applicable data protection laws.
Cookies and Tracking Technologies
We use cookies to enhance your browsing experience. Cookies are small text files placed on your device that allow us to track website traffic and usage patterns.
In addition to cookies, we use tracking technologies like Google Analytics, Google Ads, and Hotjar to monitor website performance and gather insights on how users interact with our website. You may opt-out of these tracking services by adjusting your cookie preferences or by contacting us directly.
• Google Analytics: We use Google Analytics to analyze website usage and improve functionality. You can opt-out of Google Analytics tracking by using the Google Analytics Opt-out Browser Add-on.
• Hotjar: Hotjar tracks user interactions to improve website usability. You can opt-out of Hotjar tracking by using the Hotjar Opt-out.
For further information, refer to Google’s and Hotjar’s Privacy Policies.
Contact Us
For any questions about this Privacy Policy, or to exercise your rights, please contact our Data Protection Officer at petteri@workant.io. You can also reach us through the contact form on our website.